/ EXHIBITORS GUIDELINES

Dear exhibitors, We’re delighted to welcome you to the Ljubljana Coffee Festival on September 20–21, 2025. Please read these key guidelines to ensure a smooth and successful experience.

FESTIVAL ENTRY & ACCREDITATION

Pick up your accreditation at the Info Point.
Accreditation is required for access to the festival and your stand (including assembly/ disassembly).

INFO POINT HOURS

Friday, September 19.
07:00–18:00
Saturday, September 20.
07:00–18:00
Sunday, September 21.
07:00–18:00

ASSEMBLY & DISASSEMBLY

VEHICLE ACCESS

Delivery access: Friday, September 20, 07:00– 10:00
Pick up: Sunday, September 21, 19:00–23:00 & Monday, September 22, 07:00–11:30
All vehicles must leave immediately after
loading/unloading.

ASSEMBLY TIMES

Friday, September 20: 07:00–21:00 (Roaster Village, Street Food, Slovenian Roasters Place)
- Noisy work: 07:00–10:00 & 18:00–21:00
- Only quiet work: 10:00–18:00
Saturday, September 21: 07:00–09:30 (finalsetups; must finish by 09:30)

DISASSEMBLY TIMES

Sunday, September 21: 18:30–23:00
Monday, September 22: 07:00–10:00
All stands and equipment must be removed by the deadline. Exhibitors are responsible for their own waste removal.

KEY CONTACTS

Festival access:
Peter +386 70 609 596
Technical:
Aleš +386 31 755 129
Electricity:
Vinko +386 31 319 984
General info:
Info Point +386 41 733 177

DURING THE FESTIVAL

OPENING HOURS

Saturday & Sunday:
10:00–18:00
Exhibitors may enter from 08:00

ACCREDITATION

Required for access to all festival areas except THE LAB, PANEL FORUM on September 21 17:00–18:00 (special ticket needed for entry at that time).

ELECTRICITY

Stands A01–A13 & Slovenian Roasters Place: max 3000W
Other stands: power by arrangement

WATER

No direct water at A01–A13; use manual fill or BRITA station at BRITA stand.
Other stands must arrange their own water (canisters). Contact us for special needs by September 10: info@ljubljanacoffeefestival.si

WASTE DISPOSAL

General waste bins are provided (for small waste only).
Exhibitors must remove larger waste themselves.

TECHNICAL SUPPORT

Available throughout the festival (see key contacts).

PARKING

There is no dedicated parking at the venue.
Delivery trucks may only enter for unloading/
loading.

NEARBY PARKING HOUSE

Šumi Parking Garage, Slovenska cesta 16 (map)–5 min walk
Kongresni trg Garage, Kongresni trg 1 (map)–6 min walk

DOWNLOAD PARKING MAP

Please follow these guidelines so we can all enjoy a successful festival. For any questions, contact us—we’re here to help.

We look forward to seeing you at the festival! Team Ljubljana Coffee Festival