/ EXHIBITORS GUIDELINES
Dear exhibitors, We’re delighted to welcome you to the Ljubljana Coffee Festival on September 26 - 27, 2026. Please read these key guidelines to ensure a smooth and successful experience.
FESTIVAL ENTRY & ACCREDITATION
LOCATION
Center Rog, Trubarjeva cesta 72, 1000 Ljubljana
ENTRY (ACREDITATION)
Pick up your accreditation at the Info Point, situated at the entrance of the Center Rog. Accreditation is required for access to the festival and your stand.
IMPORTANT NOTICE
On Friday, September 25th, from 10:00 am to 6:00 pm, we kindly request that you refrain from leaving any items in the museum lobby (ROASTER VILLAGE area) to facilitate the smooth operation of the Rog Center on that day. Please manage all waste produced during assembly and disassembly on your own.
INFO POINT HOURS
- Friday, September 25.
07:00 am – 06:00 pm - Saturday, September 26.
07:00 am – 06:00 pm - Sunday, September 27.
07:00 am – 06:00 pm
ASSEMBLY & DISASSEMBLY
VEHICLE ACCESS
- DELIVERY ACCES:
Friday, September 25, 06:00 am – 10:00 am - PICK UP:
Sunday, September 27, 06:00 pm – 11:00 pm
Monday, September 28, 07:00 am –10:00 am - All vehicles must leave immediately after
loading/unloading. Vehicle parking is not allowed in the area. - Access to the festival venue by vehicle is permitted only with prior notification on the day of delivery and pick-up by calling +386 70 609 596.
INSTALLATION OF EXHIBITION STANDS
- Friday, September 25: 06:00 am – 10:00 am or
06:00 pm – 10:00 pm - On this day, at this time, setup can be conducted in all festival areas. All rough and noisy activities are allowed during this period.
- Friday, September 25: 10:00 am – 06:00 pm
- During this period, setup will be permitted, which encompasses minor and quieter tasks in the INDUSTRY ZONE. No equipment setup is permitted in the ROASTER VILLAGE area during this time.
- Saturday, September 26:
08:00 am – 09:30 am
REMOVAL OF EXHIBITION STANDS
- Sunday, September 27:
06:30 pm – 11:00 pm - Monday, September 28:
07:00 am – 10:00 am - All stands and equipment must be removed by the deadline. Exhibitors are responsible for their own waste removal.
KEY CONTACTS
- Festival access:
Peter +386 70 609 596 - Technical:
Aleš +386 31 755 129 - Electricity:
Vinko +386 31 319 984 - BRITA filtered water:
Mare +386 51 359 520 - General info:
Info Point in person
DURING THE FESTIVAL
OPENING HOURS
- Saturday, September 26:
10:00 am – 06:00 pm - Sunday, September 27:
10:00 am – 06:00 pm - Exhibitors may enter from 08:00
ACCREDITATION
- Required for access to all festival areas except THE LAB, PANEL FORUM on September 21, 17:00–18:00 (special ticket needed for entry at that time).
ELECTRICITY
- Stands A01–A12 in Roasters Village & Slovenian Roasters Place: normal 1500W, with additional purchase max 3500W total
- Other stands: power by arrangement
WATER
- No direct water at A01–A12; use manual fill or BRITA station at BRITA stand.
- Other stands must arrange their own water (canisters).
WASTE DISPOSAL
- General waste bins are provided (for small waste only).
- Exhibitors must remove larger waste themselves.
TECHNICAL SUPPORT
- Available throughout the festival (see key contacts).
PARKING
There is no dedicated parking at the venue. Delivery vehicle may only enter for unloading / loading.
NEARBY PARKING HOUSE
- COMING SOON
Please follow these guidelines so we can all enjoy a successful festival. For any questions, contact
us — we’re here to help.
We look forward to seeing you at the festival!
Team Ljubljana Coffee Festival
Exhibitors
